A living playbook for everyone making this weekend happen. Schedule, who-does-what, altar lineup, décor checklists and a visual walk-through. Tap items as you finish them — your progress saves on your phone automatically.
Crystal chandeliers · wood floors · Marion, NC mountains
Growing gallery Send more EMPTY photos of the venue (no people, no brides) so I can fill in: altar arch, memory table, bars, set tables, exterior. I'll keep adding them here.
Thursday 10/15 · The night before
Friday 10/16 · Something Blue Mountain Venue
Officiant: Lisa · View facing guests · Position 1 = closest to each bride
Processional enters from the right side of the ceremony area, paired by position. Front row reserved for parents & grandparents.
Six teams · one hour · the venue goes from empty to ready
Setup window 1:30 PM → 2:30 PM Each card is a mini-crew. Find your name, find your zone, tap each task as you finish.
Friday 10/16 · Zone by zone
Every sign across both days — grouped by zone
A visual route through every setup area · in order
Follow the dots. Each stop shows what the zone looks like and what has to
land there before 2:30 PM. Photos get added as Claudia drops them into the
venue/ folder.
Place easel + framed welcome sign so guests see it before they go upstairs. Nothing behind it; the easel is the hero of the frame.
Fabric wedding sign on black stand, centered on path. Two small olive trees flanking it (one each side). Four black lanterns, two per side, stepped back behind the trees. Sandbags buried under the cheese cloth so the stand doesn't tip.
Lineup pairs per the Altar chart above. First row of chairs is reserved for parents + grandparents (reserve signs). "Unplugged ceremony" sign + easel at the entrance to the aisle. "Pick a side" sign + easel at the aisle head. Steph's phone on tripod placed where it captures the full arch without blocking anyone's view.
Mirror at the back as the vertical anchor. Ten framed photos arranged with risers / boxes for height variation (biggest at back, smallest in front). White florals in white vase to one side. Six candlesticks + holders threaded between the frames. Baby's breath woven generously — this table should feel soft and full.
Guest Book Mirror behind, with Vero's framed signage. White vase + white florals rescued from the Welcome Dinner. Polaroid camera + extra film in a basket. Pen cup within reach. Card box front-right for arrivals to drop envelopes on their way in.
Round tables down both sides; keep the center line open so the brides can walk through. Don't block the sightline from the entry to the altar. Chandeliers light up at 4:00 PM. Place cards (Stephy / Gisela / Paige) follow the seating chart diagram exactly — one note per coaster.
Cheese cloth laid down the center as the base. Two eucalyptus garlands intertwined running the length. Burgundy single stems tucked at eight points. Baby's breath woven between. Candles layered by height — biggest at center, descending outward. Candlesticks in groups of three with holders. Place card + coaster at every seat.
Outdoor bar is the primary — full setup here with bar sign, candlesticks + holders, candle votives, beer, wine, seltzers, baby's breath along the front edge. Indoor bar is the overflow — beer, wine, seltzers only. Cheese cloth as runner on both.
Two or three olive tree boxes carried over from Thursday's setup. Flanking either the altar arch or the entry — final placement to be confirmed on site with Vero based on how the floor plan reads once tables are set. Lift carefully; trees are top-heavy.
Easel with mirror as the surface — table assignments calligraphed across. Garland draped around the frame. Place where arriving guests see it before they walk into the reception hall.
venue/ folder
using the filenames shown in each dashed placeholder above and they'll replace
the empty slots automatically on next deploy. Priority: altar arch, memory
table, bar outdoor, seating chart location.